International NGO Safety Organisation (INSO) is recruiting for fulltime Information Assistant.
INSO is a global charity dedicated exclusively to issues of humanitarian safety and to the operation of NGO Safety Offices (NSO) in volatile or insecure contexts. INSO NIGERIA aims to support safety awareness and safety management capabilities amongst NGOs within Nigeria.
We are now seeking an experienced individual to join our team and will based out of the INSO office located in Abuja,
Job Title: Information Assistant
Location: Abuja Starting Date: 1 July 2016 Duration of the Contract: 1 year renewable
Purpose of position
The Information assistant is in charge of INSO NIGERIA databases. This consist in 3 core responsibilities:
Ensure quality data entry into the INSO NIGERIA Incident database
Prepare graphics based on extracts from the Incident Database
Be the focal point for NGO registration requests and update the INSO NIGERIA Registration database
Reports to the Country director
Keys Responsibilities The list of responsibilities is not exhaustive: other tasks may be requested to adapt operational needs.
Oversee, manage and maintain NGO’s registration with INSO.
Develop and maintain a thorough understanding of the INSO NGO registration guidelines as detailed in the SDS
Clearly understand the INSO definition of an NGO (as detailed in the Scope of Services) and ensure that this is applied in all registration requests
Communicate with NIGERIA NGOs the registration requirements and services that INSO provides.
Assist the Director with the NGO vetting process.
Maintain both the electronic and hard copy databases for all registrants. Engage pro-actively in the maintenance of the Comprehensive NGO Registration Database, including:
Updating and management of INSO incident database.
Develop and maintain a thorough understanding of INSO Database coding guidelines
Strict adherence to coding guidelines in regards to weekly database coding requirements
Strict adherence to weekly coding deliverable schedule
Communicate to Director any queries or clarifications regarding coding
Preparing graphics based on the INSO incident database.
Prepare graphics based for Bi-weekly and Quarterly reports, based on information extracted from INSO information database
Prepare graphics other graphics on request
To follow INSO security policies and procedures.
Follow 100% of INSO policy directives;
Observe and maintain the confidentiality and security of all NGO information;
Observe and maintain the confidentiality and security of any documentation/procedures as outlined by Director
To adopt professional conduct and positive attitude
Manage your time in the office effectively. Use your free time to check and clean up the INSO registration database, database as well as the compiling of graphs / central contacts list / annex 4 / and keep up to date the TW / SR listings.
Work to ensure a positive working atmosphere enhancing a cordial working relationship.
This position is based in Abuja with frequent travel in North Eastern Nigeria.
The position requires the holder to be able to undertake tasking at short notice with due regard to the security environment
The position requires the holder to be able to work effectively and efficiently unsupervised. The selected candidate must be able to plan and manage their own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her own actions.
This position requires a Degree of flexibility with respect to working hours.