Mercy Corps

Warehouse Assistant

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Job Description

Warehouse Assistant

Location: Maiduguri, Borno State

Program/Department Summary

  • With the insurgency affecting North East Nigeria and displacing millions of people, Mercy Corps is expanding its humanitarian programming to support the conflict-affected population in Borno.
  • In response to the ongoing crisis, Mercy Corps is scaling-up food security, non-food items, nutrition, protection, livelihoods, and water sanitation hygiene (WASH) activities in Dikwa, Ngala, and Jere Local Government Areas in Borno State to address emergency needs.

General Position Summary

  • The Warehouse Assistant is responsible for receiving and tracking all distribution commodities and reporting on commodity holdings related to Mercy Corps’ Humanitarian program in Maiduguri.

Essential Job Functions

  • Have a clear understanding of the MC warehousing policy and assist in advising program teams and management on required practices and procedures.
  • Collect, track, and maintain records of waybills in and out of Mercy Corps’ warehouses, including all waybills related to commodity reception, transfers, distributions and the non-food items.
  • Implement a stack plan to store the commodities, based on the shipment and ensure its stability, accuracy and accountability.
  • Handle work based on store releases received to prepare the commodity stock for distribution plan.
  • Keep track and update warehouse transaction using waybill, stack bin card, tally sheet, warehouse ledger, physical inventory sheet , logistics summary, fumigation schedule, inventory log book and other related warehouse documents, include maintained those documents properly.
  • Maintain records of the beneficiary numbers of the program.
  • Keep the daily warehouse register books up to date
  • Conduct a physical count of commodities on hand at the end of every day or every week as needed, and reconcile that account with information in the CTS (Commodity Tracking System) database. Report any discrepancies to the Warehouse Officer as required.
  • Provide weekly report to Warehouse officer regarding commodity movement, stock available for distribution and any other issues during the week.
  • Regularly compile commodity distribution reports, recipient status report, lost status report and commodity distribution plan.
  • Maintain the master log of distributions.
  • Maintain a daily monitoring of both food and nonfood items with recording, CTS data management, and any related warehouse duties.
  • Coordinate laborer’s activities and ensure there are enough laborers to support activities (loading, unloading, restacking, etc)
  • Conduct a physical count of commodities on hand at the end of every day or every week as needed, and reconcile that account with information in the NFI Tracking System database. Report any discrepancies to the Logistics Officer and the Head of Office with reasonable explanations.
  • Maintain an accurate and consistent filing system of copies of warehouse, handling, transportation, and other key contracts.
  • Carry out any other duties or activities assigned to by the supervisor(s) from time to time.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
  • Any Other duties as assigned

Organizational Learning:

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

    Job Requirements
    Minimum years of experience


    Other Requirements

    Knowledge and Experience

    • Preferably a Diploma is required, ideally in a field related to Information Technology or Management, Logistics and Warehouse management
    • At least 1 year’s relevant experience, ideally in commodities tracking, warehousing and distribution of food and non - food items.
    • Applicant must have solid skills in data entry management and close attention to details.
    • Well-developed computer skills with strong familiarity of databases (MS Access), Microsoft Word and Excel are required
    • Candidate must also possess an ability to follow procedures, meet deadlines, and work independently and cooperatively with team members.
    • Good experience and skills in NFI Tracking System management is fundamental.
    • Good experience with NGOs and food programs is a good advantage.
    • A clear understanding of commodity management and Warehousing ethics as well as the willingness and ability to enforce compliance with Mercy Corps rules and regulations is essential.

    Success Factors:

    • The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building.
    • S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.
    • Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.
    • In particular, the successful candidate will be willing to travel to locations such as Dikwa and Ngala according to the needs of the Mercy Corps program. This will mean sometimes staying and working in stressful environments with very basic living conditions, strictly following security protocols at all times and sometimes working long and irregular hours.
    • Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.

    This job is no longer accepting applications.

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    About Mercy Corps
    Mercy Corps is a global humanitarian aid agency engaged in transitional environments that have experienced some sort of shock: natural disaster, economic collapse, or conflict. People working for it move as quickly as possible from bringing in food and supplies to enabling people to rebuild their economy with community-driven and market-led programs. To lay the groundwork for longer-term recovery, Mercy Corps focuses on connecting to both government and business for the changes they would like t...
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    Job Summary
    December 22, 2016
    Offer Type
    Minimum of 1years
    Salary Range
    N0.00 - N0.00K
    January 6, 2017
    Secretarial / PA
    NGO / International Agencies
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