Location: Maiduguri, Borno State
- With the insurgency affecting North East Nigeria and displacing millions of people, Mercy Corps is expanding its humanitarian programming to support the conflict-affected population in Borno.
- In response to the ongoing crisis, Mercy Corps is scaling-up food security, non-food items, nutrition, protection, livelihoods, and water sanitation hygiene (WASH) activities in Dikwa, Ngala, and Jere Local Government Areas in Borno State to address emergency needs.
General Position Summary
- The Warehouse Assistant is responsible for receiving and tracking all distribution commodities and reporting on commodity holdings related to Mercy Corps’ Humanitarian program in Maiduguri.
Essential Job Functions
- Have a clear understanding of the MC warehousing policy and assist in advising program teams and management on required practices and procedures.
- Collect, track, and maintain records of waybills in and out of Mercy Corps’ warehouses, including all waybills related to commodity reception, transfers, distributions and the non-food items.
- Implement a stack plan to store the commodities, based on the shipment and ensure its stability, accuracy and accountability.
- Handle work based on store releases received to prepare the commodity stock for distribution plan.
- Keep track and update warehouse transaction using waybill, stack bin card, tally sheet, warehouse ledger, physical inventory sheet , logistics summary, fumigation schedule, inventory log book and other related warehouse documents, include maintained those documents properly.
- Maintain records of the beneficiary numbers of the program.
- Keep the daily warehouse register books up to date
- Conduct a physical count of commodities on hand at the end of every day or every week as needed, and reconcile that account with information in the CTS (Commodity Tracking System) database. Report any discrepancies to the Warehouse Officer as required.
- Provide weekly report to Warehouse officer regarding commodity movement, stock available for distribution and any other issues during the week.
- Regularly compile commodity distribution reports, recipient status report, lost status report and commodity distribution plan.
- Maintain the master log of distributions.
- Maintain a daily monitoring of both food and nonfood items with recording, CTS data management, and any related warehouse duties.
- Coordinate laborer’s activities and ensure there are enough laborers to support activities (loading, unloading, restacking, etc)
- Conduct a physical count of commodities on hand at the end of every day or every week as needed, and reconcile that account with information in the NFI Tracking System database. Report any discrepancies to the Logistics Officer and the Head of Office with reasonable explanations.
- Maintain an accurate and consistent filing system of copies of warehouse, handling, transportation, and other key contracts.
- Carry out any other duties or activities assigned to by the supervisor(s) from time to time.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
- Any Other duties as assigned
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.