World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.
We are recruiting to fill the position of:
Job Title: Incident Manager
Vacancy Notice No: 1700495
Location: Maiduguri, Borno
Contractual Arrangement: Temporary Appointment under Staff Rule 420.4
Contract Duration: 12 Months
Organization: AFRO/WHE WHO’s Health Emergencies Programme
Purpose of the Position
- In the context of the WHO Health Emergencies Incident Management System (IMS), at the country or regional level, the incumbent will have overall responsibility in the coordination of planning, management, adaptation and implementation of strategies and work plans for the particular incident, including deciding on the ordering and the release of resources.
- The incumbent will manage the operational and technical components with WHO headquarters, establish clear lines of communications, ensure proper documentation of the incident, including the provision of situation reports and action plans.
Objectives of the Programme and of the Immediate Strategic Objective
- The mission of WHO’s Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
Organizational Context (Describe the individual role of incumbent within the team, focusing on work environment within and outside the organization):
- Reporting to the respective supervisors (depending on the location of the position and level of the emergency) the Incident Manager (IM) constitutes the first and primary organizational component of the IMS organization structure at the respective level (country or regional).
- In close coordination with the respective regional office, country office and WHO/HQ and input from the IMS team, the IM directs and coordinates WHO overall emergency response and recovery activities.
- He/she provides strategic leadership to the health sector/cluster response in support of national and local health authorities and is responsible for all aspects (operational, technical and programmatic) of the incident management system.
- This requires building dynamic and efficient teams to bolster WHO’s emergency response and recovery operations, extensive and ongoing contacts with officials and representatives from health cluster partners and other cluster leads and coordinators, other policy staff and technical staff in partner agencies (both within and outside the UN system), and senior staff of ministries of health (MOH) and related ministries to advocate and successfully influence national strategies.
- The IM will engage and closely collaborate with WHO senior management, regional office counterparts, heads of WHO country offices and external partners. Guidelines and key documents available include Incident Management System document, emergency SOPs, Framework on Emergency Risk Management (FERM), Accountability and delegation of authority framework.
- The incumbent is expected to exercise full judgment in adapting or modifying relevant WHO guidelines and to lead the development of new policies and guidelines to meet particular requirements or changing circumstances.
Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected):
- During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme.
During the Complete Operational Period:
- Coordinate WHO's incident management system at the country or regional level, assess and reassess the emergency situation, determine strategies, set objectives appropriate to the level of the required response; prioritizing filling health service delivery gaps, develop an operational planning cycle to reach health sector performance standards and approve the incident action plan (IAP) -- ensuring fulfillment of WHO’s critical functions.
- Ensure the implementation of the IMS, ensuring synergies and smooth functioning between the operational and technical components, oversee the monitoring and evaluation of the operations, take corrective actions as necessary.
- Provide guidance to the respective state’s capacities with respect to emergency preparedness, response and recovery; ensure the participation of the country office in the joint risk assessment process of any suspected or actual emergency event.
- Build external relations, represent WHO and its positions in negotiations in relevant inter-agency and international fora involved with the incident management system at the country level.
- Manage the Health Emergency Operations, and provide technical advice to other agencies, with emphasis on the coordination and consolidation of health agencies and health cluster activities. Coordinate overall incident health related activities to ensure the concerted approach of WHO in all required functional areas as per incident management structure.
- Support national and local health authorities and partner with UN agencies, international, governmental and nongovernmental organizations/institutions, in respect of the mobilization and coordination of resources, identify needs and funding gaps; encourage donors to fund the overall health sector response to affected populations.
- In cooperation with other levels of response authorize the release of related information, communications, advocacy products and statements to internal and external partners as well as to the public. Provide information to/briefing of senior and elected officials as required, manage sensitive issues arising from the incident.
- Determines WHO response team staffing needs, ensures deployment arrangements and the mobilization of the required human resources.
- Provide leadership, motivation, guidance, and performance management of staff and experts, build dynamic and efficient teams to bolster WHO’s incident management operations, take concrete measures to ensure the safety and well being of all WHO responders.
Demobilization/RecoveryOversee demobilization of the Operations Centre and restocking of supplies, as appropriate.
Ensure that after-action activities are coordinated and completed including:
- Collection of all event documentation
- Conduct of staff debriefings to identify accomplishments, response and improvement issues
- Identify needed revisions to the event management procedures, job action sheets, operational procedures, records, and/or other related items
- Writing the after action report and improvement plan
Recruitment Profile Competencies (Describe the core, management or leadership competencies required commencing with the most important ones):
- Building and promoting partnerships across the organization and beyond
- Respecting and promoting cultural differences.
- Ensuring the effective use of resources
- Creating an empowering and motivating environment
- Promoting WHO's position in health leadership