Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.
We are recruiting to fill the position below:
Job Title: Payment Officer
Job Contents/Problems Solving (Activities):
- Receives cheques on behalf of the company after ensuring that the vouchers and supporting documents are duly approved in line with the Synthesis of Delegated Authorities (DOA) and deposit same in the bank.
- Processing of inter-ventures payments and group invoices.
- Participate in the entire automatic payments process, which includes Invoice selection/gathering, Checking, Editing, Validation, Printing of payment instructions, Obtaining signatures, and Transmission to the respective banks.
- Processing of payments by drafts/cheques/Remita to statutory bodies and government agencies, ensuring adherence to due dates. Examples include: Withholding tax, Custom duties, DPR fees, PHCN, etc.
- Reprocessing of returned payments, working in concert with other sections in Finance to solve any problem associated with non-payment of vendors and ensuring that payment is reprocessed in good time.
- Contribute to payments forecast, showing the expected payments to be made at a later date (i.e. value date) for each entity
- Liaise with banks on payment related issues.
- Ensure that SOX documentations and compliance are adhered to.
Controls & Risk Management:
- Responsible for the custody of the physical cash in the petty cash office
- Responsible for custody of payment documents and instruments.
Context and Environment:
- The payment activities have significant impact on the following section/departments: Human Resources, Treasury, Tax, Audit,
- Internal Control, Cost Control, Corporate Accounting, Production, Medical, HSE, Contracts & Procurements (particularly Shipping Section), as well as our staff, Partners, Contractors and Government agencies. Extreme care is required to avoid errors, prevent fraud and meet contractual payment terms.
- External Contact with banks, Partners, External Auditors (Local & Group), Government agencies (NNPC, NAPIMS, DPR, etc.)
- Ensure that all invoices, special payments requests and expense notes are correctly approved in line with the DOA before they are processed for payment.
- Ensure that all payment instruments (cheques inclusive) are correctly signed in accordance with the signature categories specified in the bank mandate in order to forestall delay in processing of payments by the banks.
- Ensure that all suppliers, contractors and staff are paid correctly and on time, with respect for due dates, in order to enhance the image of the company as a responsible corporate entity.
- Ensure on daily basis that the cash balance in the system (SAP) is reconciled with the physical cash balance as obtained from daily cash inventory exercise, in order to safeguard the assets of the company and avoid fraudulent practices.
- Ensure the analysis and forecast of cash needs, making timely cash replenishment to avoid shortage of cash for the daily activities of the company.