Finance & Administration Assistant

International Rescue Committee (IRC) 5 ★ 1 Reviews

April 12, 2017
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Job Details

Job Summary: Finance & Admin Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions and ensuring there is enough cash to implement the program activities.

RELATIONSHIPS: The Finance &Admin Assistant reports to the Finance Officer and will have strong working relations with the HR Admin and Finance Manager.

 

RESPONSIBILITIES:

 

Finance Assistant Job Responsibilities:

·        Maintain petty cash at the set limit ensuring no cash shortage at all times.

·        Ensure that all cash payments are fully supported and are authorized at set limits as per delineation chart before disbursement.

·        Prepare the petty cash upload spreadsheet to upload stage ready for review by Finance Officer before submission to head office

·        Monitor and track cash advanced to program and support staff on a monthly basis ensuring that liquidation reports are prepared and correction journals raised ready for review by finance officer

·        Ensure that all cash received is duly receipted, coded and promptly banked

·        Prepare all check disbursement vouchers. Ensure the payment is fully supported and duly authorized per the authorized delineation chart before writing the check

·        Ensure that once checks are signed they are collected by vendors and signed for proper identification of the person collecting and details indicated in the checks release register

·        Assist in preparation of bank reconciliation statement on a monthly basis.

·        Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing

·        Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all cash and cheque disbursement vouchers.

·        Ensure that files with original documentations are sent to Head Office on a monthly basis and duplicate files are maintained for field use..

·        Carrying out finance officer duties in his/her absence.

·        Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course

·        To act at all times in accordance with Dfid Policies and Standard accounting practice.

·        Any other duties as may be assigned by supervisor

·        Performance other duties as required by supervisor

Administration

·        Management of the International Staff Guest Houses

·        Proper allotment of accommodation in said guesthouses

·        Sourcing hotel accommodation and making functional and efficient arrangements for visiting local and International Staff

·        Ensuring TAFs are properly raised and duly submitted by all visiting staff

·        Raising and making all accommodation related payments

·        Performance other duties as required by supervisor

Job Requirements

Min Required Experience:

Not Specified

Min Qualification:

Bachelor's Degree/HND

Desired Courses:

Not Specified

Other Requirements:

REQUIREMENTS:

·       Graduate’s  in Accounting

·       At least three years of finance and accounting, HR-Admin experience in a similar post

·       Knowledge of fund accounting, procurement and financial management of DFID Grant.

·       Knowledge of Microsoft Office software.

·       Excellent interpersonal, organizational, and time management skills

·       Supportive personnel management style and ability to work in and as a team

·       Strong leadership skills

·         Able to cope with basic living conditions during field trips

 

 

 

WORK ENVIRNOMENT:

 

The position will work in the GWOZA Field Office hence, GWOZA Indigenes are strongly encouraged to apply.

Application Instructions:

Interested Applicants should send cover letter and resume in MS word with the position applied for clearly stated. Addressed to the Country Director, International Rescue Committee, Plot 902 Olu Awotesu Street, Abuja sent via Email to: IRCNigeria.Recruitment@rescue.org or hand delivered to either Maiduguri Field Office or Gwoza Field Office on or before 25th April, 2017.  CVs will be reviewed on a rolling basis and only qualified candidates will be contacted. 

 

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. 

 

 

 

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About International Rescue Committee (irc)

  • Type: Nonprofit
  • Headquarters: Abuja

The International Rescue Committee responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing and power to people devastated by conflict an...Know More about International Rescue Committee (irc)

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