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DORNIM Solicitors and Legal Consultants is a reputable law firm based in Lekki Phase 1, Lagos State. The firm is looking to hire for immediate employment, a hard working and intelligent individual to fill the position of a Practice Administrator for all its associated businesses.
Ensuring a proper filing system is in place and maintained at all times to aid easy accessibility;
Ensuring the office is in excellent, admirable and welcoming conditions at all times by supervising the duties of the receptionist and cleaners;
Ensure proper safekeeping of administrative related files, service registers, attendance register etc.
Maintaining the facilities and equipment including but not limited to the computing products, rest room etc;
Purchasing office requirements timely to prevent shortages;
Support management with reporting and analysis as needed.
Negotiating favorable deals with vendors or third party suppliers; and
All other requirements the Firm and its associated businesses may need to operate effectively and efficiently whether or not it is regular.
Preparing and submitting monthly financial statements;
Keeping and maintaining proper accounting records of financial status of the Firm and associated businesses at every point in time;
Handling the Firm`s banking transactions;
Managing the petty cash account including but not limited to planning the expenditure of the firm to ensure healthy cash flow;
Perform all day-to-day accounting operations (Accounts Payable, Bank & Finance Reconciliations, Tax Preparation and remittance, Profit & Loss preparation etc).
Generate invoices as at when needed.
Ensure that all issued cheques have documented official receipts.
Ensure collection of payments from clients and creditors within agreed time frame.
Process payment within 30 days of submission of invoices or receipts for refunds.
Ensure that all vouchers are countersigned before disbursement of cash.
Interface with the company's designated banks and maintain proper and systematic filing of documents.
Maintaining contact with the Company's banks accounts officer and auditors.
Preparation of Payroll.
Monitoring issuance of receipts and certifying that all invoices are paid up; and
All other financial duties that may arise for the beneficial and effective operation of the financial status of the Firm.
Manage recruitment and staffing at all levels including employee on boarding and inductions
Implement performance appraisals, review and amend policies & procedures and establish in-house and external training programmes for employees
Helping the Principal of the Firm achieve both personal and professional goals or objectives; and
Handling responsibilities set by the Principal from time to time.