Practice Administrator (Accountant)

Dornim Solicitors & Legal Consultants

April 13, 2017
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Job Details

DORNIM Solicitors and Legal Consultants is a reputable law firm based in Lekki Phase 1, Lagos State. The firm is looking to hire for immediate employment, a hard working and intelligent individual to fill the position of a Practice Administrator for all its associated businesses.

Responsibilities:

Administrative:

  • Ensuring a proper filing system is in place and maintained at all times to aid easy accessibility;
  • Ensuring the office is in excellent, admirable and welcoming conditions at all times by supervising the duties of the receptionist and cleaners;
  • Ensure proper safekeeping of administrative related files, service registers, attendance register etc.
  • Maintaining the facilities and equipment including but not limited to the computing products, rest room etc;
  • Purchasing office requirements timely to prevent shortages;
  • Support management with reporting and analysis as needed.
  • Negotiating favorable deals with vendors or third party suppliers; and
  • All other requirements the Firm and its associated businesses may need to operate effectively and efficiently whether or not it is regular.

Financial:

  • Preparing and submitting monthly financial statements;
  • Keeping and maintaining proper accounting records of financial status of the Firm and associated businesses at every point in time;
  • Handling the Firm`s banking transactions;
  • Managing the petty cash account including but not limited to planning the expenditure of the firm to ensure healthy cash flow;
  • Perform all day-to-day accounting operations (Accounts Payable, Bank & Finance Reconciliations, Tax Preparation and remittance, Profit & Loss preparation etc).
  • Generate invoices as at when needed.
  • Ensure that all issued cheques have documented official receipts.
  • Ensure collection of payments from clients and creditors within agreed time frame.
  • Process payment within 30 days of submission of invoices or receipts for refunds.
  • Ensure that all vouchers are countersigned before disbursement of cash.
  • Interface with the company's designated banks and maintain proper and systematic filing of documents.
  • Maintaining contact with the Company's banks accounts officer and auditors.
  • Preparation of Payroll.
  • Monitoring issuance of receipts and certifying that all invoices are paid up; and
  • All other financial duties that may arise for the beneficial and effective operation of the financial status of the Firm.

Human Resources:

  • Manage recruitment and staffing at all levels including employee on boarding and inductions
  • Implement performance appraisals, review and amend policies & procedures and establish in-house and external training programmes for employees

 Personal Assistant:

  • Helping the Principal of the Firm achieve both personal and professional goals or objectives; and
  • Handling responsibilities set by the Principal from time to time.
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Job Requirements

Min Required Experience:

2 year(s)

Min Qualification:

Bachelor's Degree/HND

Desired Courses:

Not Specified

Other Requirements:

Qualifications and Requirements:

  • Minimum qualification required is a Degree in Accounting.
  • Required minimum accounting experience is 2 years.
  • HR experience is desirable
  • Experience in the legal industry will be an advantage.
  • Interpersonal skills.
  • Ability to multitask.
  • Excellent communication skills; both written and oral.
  • Proficient with the use of Quickbooks accounting software and MS Office tools.
  • Apt knowledge of customer service delivery.
  • Office management experience will be an advantage

 

Method of application

Interested and qualified persons should apply for this job by emailing the following by 10th May 2017 to hr@dornim.com :

1.     their CV, and

2.     a detailed Covering Letter stating why they are right for the position

 

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