June 08, 2018
Subscribe to FREE job alerts.Don't miss any opportunity. Get notified of new jobs

Vesta Healthcare Partners Nigeria Limited is recruiting for fulltime Office Administrator.

Job Details

Vesta Healthcare Partners is an Africa-focused healthcare advisory firm which provides strategic, financial, business process, IT and clinical expertise to address the problems of our clients. Our aim is to resolve problems facing the healthcare sector in the developing world with a focus on Africa and the Middle East. 

Vesta Healthcare Partners Nigeria Limited was established in 2007 and therefore, as a pioneer, Vesta defines industry standards, ensures business integrity, operates exceptionally high ethics code and deploys the sharpest minds in the service of its clients. Our associated company, Vesta Healthcare Partners UK Limited was established in London, in 2008. 

We are recruiting to fill the position below:

Job Title: Office Administrator

Location: Victoria Island, Lagos

Main Responsibilities
Front Office Receptionist:

  • Meet and Greet Visitors
  • Answer and Direct Incoming Calls
  • Place Outbound Calls for Staff
  • Distribute Incoming Mail
  • Despatch Outgoing Mail
  • Handle all Deliveries

Office Administration:

  • Organise Project Team business travel including documentation, visas, accommodation and appointments
  • Process claims for travel expenses incurred by the Project Team
  • Maintain and monitor financial records relating to travel expenditure
  • Arrange and supervise provision of refreshments for guests
  • Manage, monitor and order inventory and office supplies
  • File and retrieve documents
  • Bind documents and presentations
  • Make photocopies
  • Send and receive faxes
  • Line Management of Support Staff (Cleaner, Drivers, Security)
  • Manage calendars of senior team members
  • Update company website
  • Office Accounts and Book Keeping:
  • Prepare, submit and manage monthly Office Budget
  • Retire, submit and file monthly Office Budget accounts
  • Liaise with and submit Monthly accounts to Lagos Accountant
  • Prepare and issue Invoices for Project Fees
  • Prepare and issue Payment Vouchers for payments
  • Issue Receipts on behalf of Vesta on invoice payment
  • Management of the central register for Debtors and Creditors

Facility Management:

  • Ensure smooth running and impeccable appearance of Vesta office
  • Responsible for continual functioning of business and IT systems
  • Maintain office filing and storage systems
  • Guarantee environmental, health and safety standards
  • Ascertain uninterrupted functioning of office utilities (Water, Electricity, Internet, Telecoms, etc)
  • Manage smooth running of Generators, Inverter, Borehole, etc
  • Manage small company car fleet

Project Administration & Support:

  • Assist Project Associates, Analysts and Managers in project work
  • Undertake project work administrative tasks
  • Plan and organise project functions including booking venues, equipment, etc
  • Organise meetings and teleconferences for Project Team
  • Prepare presentations for Project Team using Word, PowerPoint and Excel
  • Essential Behaviour / Skill Requirements:
  • Professional presence and appearance
  • Excellent interpersonal skills
  • Excellent planning and organisational skills
  • Ability to multi-task and work under pressure
  • Excellent attention to detail
  • Ability to use initiative and work alone
  • Commitment and flexibility to get a job done
  • Motivated and Driven
  • Takes ownership of personal development

Job Requirements

Min Required Experience:

2 year(s)

Min Qualification:

Bachelor's Degree/HND

Desired Courses:

Not Specified

Other Requirements:


  • Good (Second Class Upper Division) First Degree
  • Strong organisational skills
  • Minimum of 2 years experience with an international organisation
  • Outstanding written and verbal communication skills
  • Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Confident and assertive individual willing to work independently
  • Fully flexible with ability to work additional hours as required to complete a task


  • Master's Degree or equivalent
  • Fluency in one European or other Language
  • Previous relevant multinational experience in healthcare or life sciences sector

Basic Terms and Conditions of Employment:

  • Hours of Duty
  • Normal hours of work are between 08.30am to 5.30pm Mondays to Fridays
  • However, the Office Assistant/Receptionist may be required to work outside these normal hours, or additional hours, as may be necessary for the proper performance of his/her duties without extra remuneration.


  • This position is based in Victoria Island, Lagos and will be offered on a permanent basis. A compensation package has been established to attract the best talent for this position including a competitive Salary and an Annual Performance Bonus.

Method of Application
Interested and qualified candidates should:
Use link to apply online

If any company or recruiter demands money from you, please report to us immediately. View how to detect fake recruiters/companies Here

Sorry this Job Listing has Expired
Subscribe to FREE Job Alerts.Don't miss any opportunity. Get notified of new jobs

Job Seekers Also Viewed

More Related Jobs

Some Similiar Companies Currently Recruiting

Sylken Limited

2 Positions - Not Specified

Synapse Services

3 Positions - Lagos

Lab Engines Nigeria Limited

1 Position - Not Specified

➝ View More Companies Recruiting
Filter Jobs
Recommended Trainings
Recently Popular Jobs

Latest Jobs in Nigeria Today - Ngcareers

Ngcareers.com is Nigeria's top job search, recruitment and career website. We provide you the latest jobs and vacancies in Nigeria today.

As a job seeker you can search for jobs from latest and verified job adverts and career information from employers and recruiters in all Nigerian states. You can upload/create your resume to improve your visibility.

Our job services are FREE for job seekers. You can subscribe to Ngcareers via: Email, Facebook, Twitter or Youtube.