WTS Energy is recruiting for fulltime Confidential Secretary/Personal Assistant To The Deputy Managing Director.
WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.
We are recruiting to fill the position below:
Job Title: Confidential Secretary/Personal Assistant to the Deputy Managing Director
Job Number: 25788 Location: Nigeria Type of Employment: Permanent
Manage the DMD’s Calendar, emails and internal and external contacts
Respond to emails and re-routed phone calls linked to the DMD’s Office
Receive and review letters, correspondences, internal and external documents addressed to the DMD’s office
Consolidate and file letters, correspondences, internal and external documents requiring the DMD’s signature
Manage the DMD’s office expense and Special Advance payments required to manage the office efficiently.
Schedule both internal and external appointments for the DMD
Make all travel arrangements including hotel/vehicle reservations
Manages all Visitors including VIP’s that visits the DMD’s Office.
Obtain all relevant information about all meetings, internal and external events involving the DMD
Regularly update DMD’s office filing system and Meeting Calendar.
Assist with the coordination of the DMD’s internal and external visits
Participates in Uploading documents in the Document Manager & Events Planner (DMEP) SharePoint database
Coordinates and Interfaces with the entities responsible for organising external and internal events requiring the DMD involvement /participation.
Manages the DMD’s domestic staff allowances
Manages the requisition of standard goods and stationery for the department
Ensures DMD’s office equipment are in good working condition and arrange routine maintenance /replacement as necessary.
Serve as the Event Logger - A Role within the Crisis Management Team (CMT) Task Matrix of the District
Any other assigned duties related to the Office of the DMD
Min Required Experience:
HND Secretarial Studies and Skilful and efficient user of Microsoft Office Suite (Word, Excel, PowerPoint)
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About Wts Energy
Headquarters:No.6 (Wing B) Kingsley Emu Street Lekki Phase 1, Lagos Nigeria
WTS Energy is the leading Consultant/Manpower Supply company to the international Oil, Gas and Energy industry. We supply Consultants to the Projects and Operations of our Clients. We also perform Out...Know More about Wts Energy
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