West-Bay Nigeria is recruiting for fulltime Female Office Administrator.
West-Bay is specialist in brand building and event development; while our services cover consultancy, sales & staging of branding concepts, freelance research, and many more; and our connection is wide and unbeatable.
We are recruiting to fill the position below:
Job Title: Female Office Administrator
Location: Ibadan, Oyo
Our corporate branding firm requires the services of a young and dynamic hardworking lady to take the role of the office administration job with immediate effect. Applicants for this jobs must be able to do the following tasks:
Assists office staff in maintaining files and databases
Prepares reports, presentations, memorandums, proposals and correspondence
Assigns jobs and duties to office staff as needed
Monitors office operations
Schedules appointments and meetings for executives and upper level staff
Serves as the go-to for office inquiries and conflicts
Manages staff schedules
Tracks office supply inventory and approves supply orders
Assists in the preparation of department budgets and expenses
Supervises all administrative personnel
Respond to telephone, email, walk-in and website contact form inquiries from existing community members, prospective residents, management, vendors and other constituents
Purchase and sends order for clients as required by office
Handle minor financial transactions for the office, such as collecting payments and deposits, issuing receipts and purchasing needed supplies
Maintain resident and other office files while practicing company-wide file retention policies
Collect, process and distribute incoming mail as well as compose and send correspondence for other office staff
Handle client complaints, maintenance requests and other concerns according to company procedures
Assist management and other staff to ensure compliance with applicable federal, state and local laws
Maintain clean environment by cleaning office and equipents properly.
Min Required Experience:
Job Skills & Qualifications Required:
Fresh Graduate or prior experience in a business administration
Ability to use a desktop computer and office suite software packages
Strong time management and organizational skills
Availability to work weekends
Live and reside in Ibadan, preferable closer to Mokola.