Multi Skilled Administrative Operative

Embassy of Belgium - (See More Jobs)

December 24, 2018
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Embassy of Belgium is recruiting for fulltime Multi Skilled Administrative Operative.

Job Details

The Embassy of Belgium in Abuja is recruiting for 2 (two) full time Multi skilled administrative operative

As a "secretarial operative":

Carry out secretarial tasks in order to support the manager/service/post in daily administrative management.

·         Manage agendas or other schedules

·         Make necessary contacts for the service or the manager with local official bodies, other representations, private organisations, suppliers, etc.

·         Sort and record incoming and outgoing correspondence

·         Proofread and, if necessary, correct documents (spelling, layout, etc.)

·         Reply (telephone, e-mail, letters) to simple requests

·         Draft letters/verbal notes/various communications under the manager's supervision

·         Create spreadsheets and prepare simple presentations

·         Help to write certificates concerning nationality, public records, etc.

·         Prepare mission authorisations and book trips, hotels for the manager and/or other internal staff, etc.

·         Contribute to the management of certain files concerning staff (recruitment/end of contract, salary sheets, presence sheets and holiday sheets, etc.)

·         Search for and keep up-to-date information and documentation that is useful for colleagues' work

·         Prepare/complete files for meetings, missions, etc.

·         Regularly report on (feedback) the status of files

·         Manage simple instruction files (diplo-flights, routine notifications to local authorities, etc.)

 As a "front office operative":

Welcome and receive the frontline questions, requests and documents of Belgian or foreign citizens in order to provide a response or immediate help or to convey/transmit them to the manager.

·         Inform the visitor about the documents needed, regulations and procedures, timescales, etc.

·         Inform and answer requests by e-mail, telephone; if necessary, forward them to a manager

·         Receive and examine the documents presented

·         Question/guide/advise/help the applicant with procedures

·         Register files in the software indicated and according to the rules in force

·         Inform the applicant of the outcome of his application

·         Issue certificates or other documents required by the applicant.

As a "back office operative":

Prepare, encode and monitor the evolution of applications according to the procedures and regulations in force in order to support the manager/service/post in consular activities.

·         Check documents and complete applications, if necessary by contacting the applicant

·         Check the authenticity of documents if necessary

·         Prepare certificates and various acts and documents

·         Reply to mail from Belgian or foreign citizens, local authorities, honorary consulates, etc. pertaining to consular affairs

Job Requirements

Min Required Experience:

2 year(s)

Min Qualification:

Bachelor's Degree/HND

Desired Courses:

Not Specified

Other Requirements:

Requirements

  • A Degree in administration / secretary and/or Minimum of two (2) years relevant experience in similar position
  • Fluent speaking, writing and reading in English is required. Language proficiency will be tested. (Knowledge of either French or Dutch is an asset).

Salary

The monthly gross salary is 200,390.- monthly transport and housing allowance is 35,582.- Naira; 8% pension contribution is withheld; accepted medical expenses are reimbursable at 90% - 24 working days holidays a year

Method of Application

Interested applicants for this position MUST adhere to the following, or the application will not be considered:

  • Only electronic submissions sent in 1 email (containing the application letter, cv and additional documentation) will be accepted
  • The current resume or curriculum vitae must provide the necessary information
  • Additional documentation must support/address the requirements listed above (e.g. Transcripts, Degrees, Certificates etc.)
  • The application letter must be type-written and signed, apply specifically for this position, and address the minimum requirements as advertised
  • Electronic submissions cannot be larger than 5MB. Please submit attachments ONLY in PDF and Word formats, NOT pictures.
  • Emails  received without the appropriate subject line and incomplete applications will not be considered.

 

Submit application to: jobatbelgianembassy@gmail.com by Monday 14th January 2019 at the latest.

  Note:

  • Mailed (paper/hard copies) applications will NOT be accepted.
  • All not resident applicants must have the required work and residency permits to be eligible for consideration.
  • Due to the high volume of applications received, we will only contact applicants who are being considered.

 

 

 

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About Embassy Of Belgium

  • Type: Nonprofit
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