FHI 360 is recruiting for fulltime Administrative Assistant.
FHI 360 is a global development organization with a rigorous, evidence-based approach to human development. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve - improving lives for millions.
We are currently seeking qualified candidates for the position below:
Job Title: Administrative Assistant
Requisition Id: 2019201231 Location: Maiduguri, Borno Supervisor: Operations Manager Job Type: Full time
Under the direction of the Operations Manager, the Administrative Assistant will provide administrative and logistical support for assigned staff members
Duties and Responsibilities
Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations. For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.
Compose general correspondence, schedules and memoranda as needed. Assist with production of non-routine publications, e.g. specific brochures.
Assist with production of presentation materials for staff members.
Use initiative to improve work flow and improve systems for clerical functions.
Prepare minutes for meetings and follow up with staff members for action items.
Develop and manage a database and record keeping system for assigned areas.
Organize and set-up internal meetings.
Perform any other duties as assigned.
Min Required Experience:
Qualifications and Requirements
University degree, recognized equivalent or HND.
Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage.
Familiarity with administrative and secretarial skills is an advantage.
Experience with large complex organization is preferred.
Knowledge, skills and abilities:
Knowledge of general office practices and administrative procedures. Report to supervisor on variances and status on regular basis.
Resourceful in gathering and providing information.
Knowledge of budget preparation and monitoring. Excellent written, oral, interpersonal and organization skills.
Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
Well developed computer skills, including knowledge of Microsoft office products.
Remuneration The following is a summary of fringe benefits provided by FHI 360 to eligible employees:
Comprehensive medical plans (PPOs)
Group life and AD&D insurance
Health savings account
Medical and dependent care flexible spending accounts (FSAs)
Dependent life insurance
Business travel insurance
Supplemental personal accident insurance
Paid vacation, sick and parental leave
403(b) retirement plan
Other benefits (will vary depending on work location):
Note: The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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About Fhi 360
Headquarters:FHI 360 Nigeria Office Plot 1073 J.S. Tarka Street Garki, Area 3 P.M.B. 44, Abuja, Nigeria
Family Health International (FHI 360) is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes e...Know More about Fhi 360