SDSD Nigeria is recruiting for fulltime Executive Assistant.
SDSD is a software and services company, providing productivity platforms and related services to the global maritime/shipping Industry.
We are recruiting to fill the position of:
Job Title: Executive Assistant to the CEO
We are looking to recruit a personal Assistant to the CEO, your role is to enhance the CEO’S capability to expand, develop and, manage business efficiently and effectively.
As the CEO’s PA you will be required to have extensive knowledge of the company, the CEO, other key persons both internal, external and inter-company and have a fundamental understanding of the company’s aims and objectives.
Complete discretion and confidentiality must be maintained at all times by the PA and an understanding that this role emulates who and what the CEO is and how he/she is perceived within the group of companies. All CEO requests must be administered managed and completed within the timeline required and to exemplary standards.
Duties and Responsibilities General Administrative duties:
Screening enquiries and requests, and handling them when appropriate.
Liaising with advisors, shareholders, intercompany directors and other staff
Organising and maintaining the CEO’s diary and making appointments, and available time to discuss issues, problems, operations and other matters.
Organising and attending meetings, ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas;
Dealing with the CEO’s delegation and review process work to assigned to managers and staff members
Designing and producing documents, briefing papers, reports and presentations
Organisation of corporate & management meetings and events;
Processing CEO’s business expenses and other administrative items.
Company Secretarial matters:
Convening and servicing annual general meetings (AGMs)/meetings (producing agendas, taking minutes, conveying decisions, handling meeting correspondence and so on)
Training directors and members of the senior leadership team on corporate governance matters
keeping up to date with any regulatory or statutory changes and policies that might affect the organisation
ensuring that policies are up to date and are approved
providing support to the board or other committees on specific projects
writing monthly, quarterly/annual report
Business Development Assistance:
Assist the CEO in developing proposals and in reviewing, negotiating and finalizing or other contractual and other third/external party requirements to submit the company’s best chance of winning proposal;
Copy Edit/Proof Read all proposals prior to submission to ensure are maintaining the company’s and CEO’s high presentation standards;
Conduct research on items/companies/competitors/etc as requested by the CEO.
Min Required Experience:
Degree in related field
At least 5 years progressively responsible experience in a secretarial role of which 3 years as a PA preferably to a senior manager
Strong administrative skills and an aptitude for using IT software
Meticulous attention to detail
Excellent organisation and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy.
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