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Sevic Property Development Company is recruiting for fulltime Personal Assistant.

Job Details

JOB SUMMARY

·         The role is focused on providing dedicated support to the Managing Director on internal management support functions, including but not limited to, building a work schedule management for maximum productivity, planning and attending meetings with the Managing Director as required, handling internal and external inquiries.

RESPONSIBILITIES

·         Manage the MD’s daily and weekly schedule and maintains oversight function of his work calendar

·         Provide secretarial support for meetings when required by the MD, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders and confirming venues.

·         Organize internal and external meetings on behalf of the MD ensuring all necessary logistics are completed. E.g. securing a meeting venue, welcoming guests, providing entertainment for the guests especially when meetings are held at the Corporate Office.

·         Monitor and respond to incoming communications to the MD’s office including phone calls, emails and other correspondence etc.

·         Communicate important updates and information as directed by the MD

·         Assists the MD with prioritization of professional and personal commitments.

·         Manages contacts for the Managing Partner, proactively understanding who they are, which have priority and keeps track of communication required.

·         Responsible for making travel arrangements including protocol services where appropriate.

·         Ensure first impression of all guests to the office is consistent with values of the company which is to portray highly professional business and work environment

·         Manage all incoming physical mail and messages to the company and its employees, ensuring accurate record keeping and effective distribution to intended recipient.

·         Manages key projects with the goal of delivering every project on time, within budget and within the scope

·         Running business errands as may be directed

Job Requirements

Min Required Experience:

1 year(s)

Min Qualification:

Bachelor's Degree/HND

Desired Courses:

Not Specified

Other Requirements:

Education and Experience

  • Good University Degree
  • Minimum 1 year experience as a personal assistant supporting senior leaders/executives;
  • Must have experience supporting Board of Directors
  • Proficient in Word, PowerPoint and Outlook
  • Experience with the setting up and management of virtual meetings and tools e.g. Go-To Meetings, conference calls, Google Hangout, etc
  • Willingness and ability to work weekends as required.

Job Requirements:

  • The candidate must be enthusiastic, flexible, well-organized and a team player with strong interpersonal and communication skills
  • Should have the ability to operate well in a fast-paced, ever-changing environment
  • Must possess the ability to switch priorities on a dime, and maintain grace under pressure.

Skills and Competencies
Collaborative:

  • You’re a team player and it shows. No task is too small
  • You’re happiest when you’re contributing to a project
  • You’re quick to notice the details you manage and how they contribute to the greater whole.

Forward-thinking:

  • You make ideas action
  • You think ahead and adapt to and embrace a changing environment
  • You come with prior experience and tangible examples of past jobs where you’ve managed projects successfully.

Communicative:

  • Grace under pressure. That’s what you have
  • You’re indispensable to bosses, and teammates alike for your calm, direct approach to communication.

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About Sevic Property Development Company

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