Innovations for Poverty Action is recruiting for fulltime Finance And Administrative Assistant.
Innovations for Poverty Action (IPA) is a United States-based non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems. IPA designs, rigorously evaluates, and refines these solutions and their applications together with decision-makers to ensure that the evidence created is used to improve opportunities for the world’s poor.
IPA Nigeria seeks a qualified Finance and Administrative Assistant to be based in the Abuja office. This staff will report to the Country Director.
Assist the Country Director in the running of office operations
Arrange transport and accommodation for visitors and traveling staff
File documents as directed and required
Deal with incoming and outgoing mails, and general emails
Manage IPA Nigeria´s inventory system
Provide logistical and administrative support to project teams as and when required
Coordinate logistics for staff meetings, conferences, and other teambuilding activities
Supervising Office Assistants and cleaners
Ensure timely payment of utility bills
Provide regular updates to the Country Director
Perform other duties that may be assigned
Support all procurement related activities relating to processing of requests and collection of invoices, according to IPA´s procurement policy
Review documents for completeness and accuracy, follow up on discrepancies with the initiating project team and identify available suppliers for each requisitioned item
Update staff on procurement requests
Correspond with vendors regarding quotations, product availability and delivery timelines
Coordinate with project teams to monitor performance of vendors
Ensure that goods purchased are to specification in terms of quality, quantity and delivery and to advise on suppliers who fail to meet specifications
Manage documentation of travel advance requests, tracking and refunds
Timely processing of all expense returns and communication with project staff concerning issues relating to reconciliation of expenses
Confirmation of vendor payments
Ensuring that all financial transactions comply with IPA Nigeria financial policies and procedures
Processing of all cost transfer requests for the country office
Provide support during internal and external audits
Perform other duties as assigned by the Country Director
Min Required Experience:
A minimum of an HND in Accounting, HND Purchasing & Supply or related field;
Previous administrative and financial experience general management experience (3-5 years’ experience preferred), preferably in the context of international NGOs;
Excellent working knowledge of Excel and Word;
Ability to maintain confidentiality of procurement and financial information;
Ability to comply with standard practices, regulations and statutes;
Ability to communicate effectively in English;
Good time management and interpersonal skills;
Attention to detail, excellent organizational skills and ability to work independently;
Impeccable integrity and sensitivity to working in a culturally diverse organization.
Please take note of the following instructions:
Though the deadline to apply is 18th December 2019, applications will be reviewed on a rolling basis.
Please send your Cover Letter and CV to firstname.lastname@example.org.
Due to high volume of applications received, IPA will only contact shortlisted candidates.
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