Fadac Resources and Services

Administrative & Compliance Manager

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Fadac Resources and Services is recruiting for Full time Administrative & Compliance Manager

Job Description

Fadac Resources are experts in recruitment and management of talents, managing entire organisational human resource ecosystem. We are not merely reactive to situations. We initiate value-add strategies to enhance our clients' workforce and mitigate their risks.

Job Title: Administrative & Compliance Manager

Job Responsibilities

  • To ensure proper documentation and accounting of complete Administration Department.
  • Act as a single point of contact with Head Office Finance for all Admin related accounting and coordination with SAP related entries and audit queries.
  • Responsible for dealing with L&L Agreements and liaison with Legal department, disbursement of payments to vendors and land lords
  • To maintain MIS and timely dispatch of payments to land lords & vendors and liaise with the centralized data processing unit
  • Maintain database of all administration agreements and documents such as Leave and License Agreements / Car Insurance / Office Insurance etc.
  • Compile Monthly MIS (Budgeted v/s Actuals) in coordination with finance & administration team members
  • L&L Agreement and Registration: Seek Legal advice on Leave & License agreements, check compliances and register the agreements Act as the repository of L&L Agreements and issue termination and renewal of lease letters in consultation with Legal Department.
  • Ensure execution of L&L Agreements and timely renewal of property and business related insurances
  • Negotiate with vendors for better rates for major refurbishment projects & negotiation of rentals with landlord.
  • Co-ordinate registration of rented premises and ensure vendor registrationCoordinate with regional administration to ensure timely payments to vendors as per agreed terms.
  • Ensure Issue of Purchase Order and release cheques as per PO through SAP
  • Ensure monthly dispersal of rentals through cheques as per Purchase Order (PO) in compliance with VFAR
  • Ensure registration and disposal of company cars
  • Liaise with Head Office Finance to resolve all administration related payment queries.
  • Monitor internal and external audits & handle audit queries.
  • Monitor compliance to the bidding process and raise CAPEX requisition as per process.
  • Monitor Admin related expenditure Capitalize expenditure and FAR.
  • Responsible for Insurance, maintenance and up gradation of SAP register, MOA register and get audited as per specification.
  • Ensure timely update of SAP register through disposal of written off assets and addition of new assets.
  • Respond to queries related to material management and troubleshooting on SAP & SharePoint.
  • Ensure proper training of Admin staff and outsourced vendor staff to effectively roll out material management through SAP and SharePoint
  • Ensure legal compliance while procuring officer stationaries and materials
  • Ensure submission of administration reports for compliance with ISO 9001 processes.
  • Liaise with mission(s) for provisioning facilities management at their end
  • Coordinate with all necessary stakeholders for administration requirements.
  • Maintaining Data Base for All India Leave and License Agreements / Car Insurance / Office Insurance
  • Compiling Monthly MIS ( Budgeted v/s Actuals ) in coordination with Finance.
  • Preparation of monthly MIS in coordination with Zonal Managers
  • Timely processing of vendor payments
  • Liaise with Regional Finance team to release payments and monthly provisioning of Administration budget
  • Handle Audit queries in coordination with Zonal managers.
Job Requirements
Minimum years of experience

3

Qualifications
B.Sc
Other Requirements

Requirements

  • Minimum of a Bachelor's Degree in Business Administration or other related field. Additional: Postgraduate or global equivalent Degree
  • Experience: 3 - 5 years of relevant experience.
  • Ability to multi task
  • Ability to Innovate and enhance procedures and methods to increase productivity & cost effectiveness.
  • In-depth knowledge and understanding of systems and processes related to documentation and safe keeping of records.
  • Communication.
  • Leadership
  • Driving results.
  • Team work and collaboration.

 

Method of Application

Interested and qualified candidates should send their CV to email below using the Job Title as the subject of the mail.

This job is no longer accepting applications.

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About Fadac Resources and Services
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Job Summary
Published
March 23, 2020
Offer Type
Full time
Experience
Minimum of 3years
Location
Lagos
Deadline
March 30, 2020
Specialization
Administration/ Office/ Operations /Secretarial / PA /Risk Management / Compliance
Industries
Consulting /Recruitment / HR Services
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