WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.
We are recruiting to fill the position below:
Job Title: Confidential Secretary/Personal Assistant to the Deputy Managing Director
Job Number: 25788
Type of Employment: Permanent
- Manage the DMD’s Calendar, emails and internal and external contacts
- Respond to emails and re-routed phone calls linked to the DMD’s Office
- Receive and review letters, correspondences, internal and external documents addressed to the DMD’s office
- Consolidate and file letters, correspondences, internal and external documents requiring the DMD’s signature
- Manage the DMD’s office expense and Special Advance payments required to manage the office efficiently.
- Schedule both internal and external appointments for the DMD
- Make all travel arrangements including hotel/vehicle reservations
- Manages all Visitors including VIP’s that visits the DMD’s Office.
- Obtain all relevant information about all meetings, internal and external events involving the DMD
- Regularly update DMD’s office filing system and Meeting Calendar.
- Assist with the coordination of the DMD’s internal and external visits
- Participates in Uploading documents in the Document Manager & Events Planner (DMEP) SharePoint database
- Coordinates and Interfaces with the entities responsible for organising external and internal events requiring the DMD involvement /participation.
- Manages the DMD’s domestic staff allowances
- Manages the requisition of standard goods and stationery for the department
- Ensures DMD’s office equipment are in good working condition and arrange routine maintenance /replacement as necessary.
- Serve as the Event Logger - A Role within the Crisis Management Team (CMT) Task Matrix of the District
- Any other assigned duties related to the Office of the DMD