WTS Energy

Confidential Secretary/Personal Assistant to the Deputy Managing Director

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WTS Energy is recruiting for Full time Confidential Secretary/Personal Assistant to the Deputy Managing Director

Job Description

WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.

We are recruiting to fill the position below:

Job Title: Confidential Secretary/Personal Assistant to the Deputy Managing Director

Job Number: 25788
Location: Nigeria
Type of Employment: Permanent

Responsibilities

  • Manage the DMD’s Calendar, emails and internal and external contacts
  • Respond to emails and re-routed phone calls linked to the DMD’s Office
  • Receive and review letters, correspondences, internal and external documents addressed to the DMD’s office
  • Consolidate and file letters, correspondences, internal and external documents requiring the DMD’s signature
  • Manage the DMD’s office expense and Special Advance payments required to manage the office efficiently.
  • Schedule both internal and external appointments for the DMD
  • Make all travel arrangements including hotel/vehicle reservations
  • Manages all Visitors including VIP’s that visits the DMD’s Office.
  • Obtain all relevant information about all meetings, internal and external events involving the DMD
  • Regularly update DMD’s office filing system and Meeting Calendar.
  • Assist with the coordination of the DMD’s internal and external visits
  • Participates in Uploading documents in the Document Manager & Events Planner (DMEP) SharePoint database
  • Coordinates and Interfaces with the entities responsible for organising external and internal events requiring the DMD involvement /participation.
  • Manages the DMD’s domestic staff allowances
  • Manages the requisition of standard goods and stationery for the department
  • Ensures DMD’s office equipment are in good working condition and arrange routine maintenance /replacement as necessary.
  • Serve as the Event Logger - A Role within the Crisis Management Team (CMT) Task Matrix of the District
  • Any other assigned duties related to the Office of the DMD

 

Job Requirements
Minimum years of experience

Qualifications
FSLC /SSCE /JSCE /NABTEB /ADN /OND /ND /NCE /B.Sc /B.Ed /B.Tech
Other Requirements

Requirements

  • HND Secretarial Studies and Skilful and efficient user of Microsoft Office Suite (Word, Excel, PowerPoint)


How to Apply
Interested and qualified candidates should:
Click here to apply online

This job is no longer accepting applications.

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About WTS Energy
WTS Energy is the leading Consultant/Manpower Supply company to the international Oil, Gas and Energy industry. We supply Consultants to the Projects and Operations of our Clients. We also perform Outsourcing Services like Project Recruitment Campaigns and Workforce Management in Oil and Gas regions around the world.We operate globally with offices in 16 countries, supplying the International Oil, Gas and Energy industry with professional personnel. We offer hands on support to our consultants i...
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Job Summary
Published
August 31, 2018
Offer Type
Full time
Deadline
September 14, 2018
Specialization
Secretarial / PA /Project Management
Industries
Oil & Gas / Mining
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