CARE International is a global leader within a worldwide movement dedicated to saving lives and ending poverty. We work in over 94 countries around the world to provide over 1000 poverty-fighting development and humanitarian aid projects.
We are recruiting to fill the position below:
Job Title: Finance Officer
Location: Gashua, Yobe State with regular visits to Sub Offices
Position Reports to: Finance and Compliance Manager
- The Finace Officer position is based in the Gashua office and is responsible for multi task responsibility including acting as the focal person for all financial issues related to the sub offices, cash and treasury management, and Analysis of expenses.
- The position supports all banking activities for the country office.
- He / She is to ensure that CARE Nigeria financial policies, regulations and procedures are followed in all financial transactions and the review of travel advances (TERs), Payment Requests etc.
Responsibilities and Tasks
Job Responsibility #1 - Review all entries:
- Control the accounting documents received by the accounting department: check that the codifications and documentation are made in accordance with the CARE Nigeria procedures and chart of accounts
- Proceed the request of the registration of the accounting documents (payment request, petty cash and the liquidation of advances) in the appropriate module of People Soft
- Pull the voucher (Make sure that all payment packages are complete and correct) and bring it to the Finance &Compliance Manager for review.
- Process payment requests within 72 hours of filing with the Accounting Department.
- Controlling advance payments and the Travel Expenses Report (TER) submitted to Accounting.
- Perform a systematic check of outstanding advances before recording the recording of a project advance request.
- Monitor monthly the status of unliquidated advances;
- Actively participate in the work of the monthly and annual closing (Soft & hard close) in accordance with the action plan established annually
- Respond to SSC requests within 48 hours.
- Generally, respect and enforce CARE-Nigeria's financial and accounting policies and procedures.
% of Time - 35%:
Job Responsibility #2 - Accompaniment and financial monitoring of partners:
- Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
- Validate and record in PS the accounting documents of the project implementation partners
- Direct project staff and appropriate partners on the donor's procedures (if applicable)
- Process and follow up on partner calls
- Prepare financial reports of the project within the deadlines and formats required by the donors
- Monitor monthly the status of the partner's unliquidated advances; Actively participate in project / program or staff planning meetings
- Accompanied the program / project in the field visits or project activities.
- Establish a work plan (monitoring and support) of the financial activities of all project partners
- Review monthly with the Project Manager and Finance Manager on the financial status of the project / program and that of each partner
- Participate in the various evaluations of the partnership within the framework of the partnership
- Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
- Perform other duties as requested by the supervisor and the program / project manager.
% of Time - 20%:
Job Responsibility #3 - Archiving, Auditing:
- Check that the accounting documents and the supports have the required signatures, before filing
- Classify the day-to-day accounting documents in the timetables provided for this purpose
- Ensure proper archiving of accounting documents
- Regulate access to archived records
- Assist in the monitoring and liquidation of various advances (projects, CARE staff, suppliers)
- Assist in the liquidation of items in bank reconciliation (unpaid vouchers)
- Analyze problems arising in the accounting process, and make suggestions for improvement to the supervisor
- Carry out monthly and unannounced petty cash checks
- Actively participate in the preparation and conduct of accounting audits
- Ensure implementation of audit recommendations
- Provide interns in the absence of any staff he can act the position.
% of Time - 15%:
Job Responsibility #4 - Ensure timely preparation of month end and other reports:
- Support in the month end closing process.
- Prepare ex-staff quit claims.
- Review all documents before payment.
- Prepare and update staff pensions fund monthly and ensure payment made promptly.
- Support the Finance Controller in responding to audit queries.
% of Time - 15%
Job Responsibility #5 - Participate in the internal control and review of the Country office books and accounts:
- Prepare monthly sub ledgers for balance sheet account and prepare appropriate correction
- Review Travel Expense Reports (TERs) of staff
- Review requisitions where appropriate
- Reconcile and regularize the transit account
- Prepare monthly income tax, withholding tax and pensions contributions of staff for payment to the appropriate pensions funds
- Reconcile Tax and pensions accounts and initiate the necessary adjustment.
- Monitor official receipt booklets
- Prepare the provision for severance benefits and other benefits payments (including international staff payments)
- Ensure periodic control and documentation of the petty cash
- Assist Logistics Officer to reconcile the country office Inventories with the asset account
- Assist in the preparation of Country Office budgets
% of Time - 10%
Job Responsibility #6 - Perform other duties as assigned:
Problem Solving (Thinking Environment)
% of Time: 5%:
There are three levels of problem-solving:
- What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis;
- What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem; and
- Why things are done is known, but what has to be done and how to do it are not defined. Situations are variable and the incumbent’s response will involve analysis, problem definition, development of alternatives, and making recommendations. He or she will face and address problems that are typically non-recurring.
- What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem