Plan International

Grants Officer

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Plan International is recruiting for Full time Grants Officer

Job Description

Plan International is an independent development and humanitarian organisation that advances children's rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners.

Job Title: Grants Officer

Role Purpose

  • The purpose of this role is to support the grant administration, coordination and management of donor funded projects in Borno state.

Dimension of Role:

  • The purpose of this role is to support the grant administration, coordination and management of donor funded projects in Borno state.

Key Roles/Responsibilities

  • Support the grant unit in coordinating, and monitoring the implementation of the donor funded project and programs
  • Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
  • Manage assigned portfolios, in collaboration with the program team and finance team
  • Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress. Track contractual obligations.
  • Ensure grant management procedures are followed and donor compliance requirements are met.
  • Support budget preparation, modification and reflect same on the SAP system
  • Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
  • Ensure timely set-up of grants in SAP system and monitor compliance.
  • Ensuring projects are implemented in compliance with Plan International guidelines and relevant donor regulations.
  • Maintain and update grant files (electronic and hard copy files)
  • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
  • Draft Funding Approval Document (FADs) and ensure they are fully executed.
  • Coordinate grant audit exercise and ensure no exceptions/disallowances
  • Participate in monthly BVA and coordination meetings a to review project progress with clear action points
  • Carry out income reconciliation and pre-financing tracking
  • Ensure proper close out of projects
  • Support Humanitarian and project managers to prepare annual grants budgets for the project
  • Support the assessments of partner/grantee organizations.
  • Review partner budget and provide support and guidance where necessary
  • Support in training staff and partners on donor policies, rules and regulations.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators to improve performance.
  • Fulfill Plan’s Child Protection Policy at all times.
  • Perform any other duties that may be assigned.
  • This role does not directly supervise any role
Job Requirements
Minimum years of experience

3

Qualifications
B.Sc /HND
Other Requirements

Technical Expertise, Skills and Knowledge

Essential:

  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least three years of experience working in project and/or grants management
  • Experience in developing and interpreting donor budgets.
  • Experience working with multi donor projects
  • Experience with donor funding regulations, procedures and reporting requirements
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

  • Good research, negotiation and problem-solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).

This job is no longer accepting applications.

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About Plan International
Plan International is an international organisation or development which works in 51 countries across Africa, the Americas, and Asia to promote the safeguarding of children. It is a nonprofit organisation and is one of the world's largest organisations based on children, it works in 58,000 communities with the help of volunteers to improve how 56 million children live. The charity also has 21 national organisations who have been given the responsibility to oversee the raising of funds and a...
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Job Summary
Published
April 23, 2020
Offer Type
Full time
Experience
Minimum of 3years
Location
Borno
Deadline
April 30, 2020
Specialization
Finance / Accounting
Industries
NGO / Non-Profit / International Agencies
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