Solidarités International (SI)

Logistics Manager

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Solidarités International (SI) is recruiting for Logistics Manager

Job Description

Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs - water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.

Job Title: Logistics Manager

Job Type: Full Time

Experience: 2 years

Location: Borno

Job Field: Logistics

Location: Ngala, Borno

Goal/Purpose

  • The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
  • He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
  • He/she will assist the field coordinator in the implementation of safety rules.

Org Chart Position (reporting and functional relationships)

  • Line manager: Field coordinator
  • Line report(s) on base: Entire base logistics team
  • Functional manager: Logistics Coordinator
  • Functional report(s): Logistics Coordinator
  • List Of Main Tasks

Supply Management:

  • Carry out a purchasing environment analysis at the local level
  • Updating of price lists and supplier files on regular bases
  • Manage the Solidarités International purchasing procedures and those from donors funding the programs.
  • Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
  • Receive, approve and process requests for quotes and internal order forms
  • Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
  • Supervise the preparation of purchasing documents and draft the contracts
  • Participate in the drafting the call for tenders
  • Supervise purchasing, ensuring that approval rules and procedures are observed
  • Select suppliers and negotiate prices, deadlines and delivery methods
  • Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
  • Ensure that dealings with suppliers are monitored
  • Communicate and coordinate with coordination the purchase required Coordination and HQ validation.

Vehicle Fleet Management:

  • Negotiate vehicle rental contracts
  • Supervise the planning and execution of maintenance and repair work on mission vehicles
  • Establish vehicle movement schedules
  • Ensure that a complete breakdown kit is available on board all vehicles
  • Permanently ensure that all drivers have received general training and carry out regular testing
  • Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
  • Check that vehicle log books are in place and are used correctly
  • Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
  • Prevent the misappropriation of fuel and spare parts
  • Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
  • Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.

Equipment/Telecommunications Management:

  • Update statement of park (durable inventory) in real time
  • Optimize distribution of materials according to task needs
  • Update the responsibility follow up regularly.
  • Organize the installation, safe-guarding and monitoring of materials
  • Install communication means and ensure that they are regularly maintained
  • Train teams in the use of these communication means

Management and Monitoring of IT Equipment:

  • Update antivirus software
  • Implement backup and data-protection procedures
  • Ensure the maintenance and correct use of IT equipment
  • Provide technical assistance to teams and organize training sessions

Stock Management:

  • Select storage locations and create a plan for the development and security of these sites
  • Ensure material is stored under suitable conditions and monitor expiration dates
  • Ensure procedures are followed as stock is checked in and out
  • See that all documentation linked to stock is complete and correct
  • Supervise monthly physical stock inventory
  • Update stock follow up on daily, weekly and monthly basis.

Human Resource Management:

  • Analyse and quantify logistics personnel needs
  • Recruit, train and supervise the logistics team
  • Conduct performance reviews for members of the logistics team
  • Organize formal team meetings at regular intervals

Security:

  • Implement team safety measures as determined by the coordination team
  • Train teams in safety rules and procedures
  • Pass on any security-related information to his/her line manager

Reporting/Capitalization:

  • Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
  • Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
  • Consolidate logistics packs monthly and pass on to the logistics coordinator
  • Provide the logistics coordinator with all information needed to draft intermediary and final reports
  • Pass on purchasing reports for closed programs to the coordinators at the established frequency

Job Requirements
Minimum years of experience

2

Qualifications
SSCE /NABTEB /Diploma /ADN /OND /ND /NCE /B.Sc /B.Ed /B.Tech /HND
Other Requirements

Requirements

  • Studies:graduation in Social Sciences or Economics or any related field
  • Experience:2 years experience in similar position in NGO
  • Languages:English (Hausa and Kanuri is a plus)
  • IT: Microsoft Excel/Word
  • Logistics related skills: supply chain/inventory management, ware house/store management, ICT
  • Personal qualities: Honest, reliable, very good organization, resistance to stress, good inter personal skill (communication), team player, capacity to delegate and manage, initiative and autonomy, capacity to prioritize.

Method of Application
Application Procedure/Notice

  • When the above link opens, select "Logistics Manager - Ngala", fill the form and attach your CV
  • The CV attached must be named with your name and surname.
  • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

Interested and qualified? Go to Solidarites International career website on docs.google.com to apply

This job is no longer accepting applications.

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About Solidarités International (SI)
Solidarités International is a non-profit organization working in areas of conflict and natural disasters. Its main aim is to provide quick and effective support for people in life-threatening situations by meeting their vital needs: water, food and shelter. The organization also has a particular focus on unsafe drinking water and food insecurity among the most vulnerable populations. Solidarités International, an organization founded in 1980 by Alain Boinet under France’s 19...
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Job Summary
Published
December 23, 2019
Experience
Minimum of 2years
Location
Borno
Deadline
January 10, 2020
Specialization
Transportation / Logistics / Supply
Industries
NGO / Non-Profit / International Agencies
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