For over 35 years, the humanitarian aid organization SOLIDARITÃ‰S INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter. After providing emergency aid, our humanitarian teams accompany the most vulnerable families and communities until they recover their livelihoods and self-sufficiency, to enable them to deal with the challenges of an uncertain future with dignity. SOLIDARITÃ‰S INTERNATIONAL is particularly committed to fighting water-related diseases, the primary cause of death in the world today. Drawing on their expertise, our teams develop and carry out aid programs in the fields of water, sanitation and hygiene, as well as in the essential domains of food security and reconstruction. In 2014, SOLIDARITÃ‰S INTERNATIONAL teams, comprising 188 international and 1742 national employees. The association is directed by Jean-Yves Troy. Founded by Alain Boinet and presided by Edouard Lagourgue, SOLIDARITÃ‰S INTERNATIONAL is a non-profit organisation under the French 1901 charities law. An annual general meeting is held each year, and the charity has a Board of Governors and a steering committee.
Job Title: Nigeria - Supply Manager (H/F)
Desired start date: ASAP**
Duration of the mission: 6 months
**Location: Maiduguri, Nigeria.
ABOUT THE MISSION
Nigeria has been going through an acute political and military crisis for years, which has affected millions of lives. Solidarités International (SI) has been answering the needs of displaced populations, as well as host communities in the Borno State for almost 4 years. The targeted areas of intervention are WASH, shelter, logistics, food security and livelihood. 7 programs are currently running:
- Multi-sectorial project over 3 years in Monguno, Ngala, Askira/Uba and Hawul
- Logistic Platform project in Monguno
- Emergency WASH and Shelter response on all 4 Borno bases
- Emergency WASH in Health in Maiduguri and Monguno
- Emergency WASH in Maiduguri, Monguno and Dikwa
- WASH response for vulnerable IDPs and host communities in Dikwa
- Emergency WASH response for new onset manmade disaster in Ngala
To learn more about what we do in Nigeria, please click here.
More than 220 people (approx. 200 Nigerian staff and 20 international staff) are working on the Nigeria mission today. They are operating from 5 different locations:
- Liaison office: Abuja.
- Coordination office: Maiduguri.
- Operational bases: Maiduguri, Monguno, NGala and Dikwa.
The mission has a forecasted budget of more than EUR 11M. Europaid, ECHO, OFDA, CDC and the UN (NHF, WFP) currently fund it. SI is confident in the mission’spotential to grow in the upcoming years.
You’ll join one of the last humanitarian actors still operating in the area – thus remaining faithful to its mission:taking aid further.
ABOUT THE JOB
WHY WE NEED YOU
SI Nigeria mission needs a dedicated supply manager to lead the smooth running of the entire supply chain. As this is a transversal position to the mission, you will support all the ongoing projects. More specifically, you are responsible for all supplies operations at the coordination level, in Maiduguri, which includes the management of the supply team.
Please note that this is an expatriateposition.
What you will do
To successfully complete your mission, you will:
- Be responsible for the supply management
That includes, but is not limited to: purchasing environment analysis, preparing / tracking / updating documentation (price lists, supplier files, internal order forms, ) apply SI’s procedures, budget follow-up, supervising purchasing activities; select suppliers and lead negotiations with them…
- Coordinate the storage
Select storage locations and ensure security of those premises; ensure material is stored under suitable conditions and monitor expiration dates; enforce storage management procedures; ensure entry and exit of stock are monitored and documented; check that all documentation linked to stock is complete and correct; supervise monthly physical stock inventory…
- Manage the freight
Supervise the reception of the materials from all SI bases and from head quarter, following closely each reception ; organize and supervise the freight from Maiduguri to all SI bases; Select the best transport mean, adapted to the freight and the security situation; ensure necessary authorizations are obtained.
- Manage staff
Carry on a daily follow-up; lead performance reviews; organize coordination meetings
- Carry on reporting and communication activities
Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes); ensure that internal order forms are monitored and that the status of each order is given to the person waiting; consolidate logistics packs monthly and pass on to the logistics coordinator; provide the logistics coordinator with all information needed to draft intermediary and final reports; pass on purchasing reports for closed programs to the coordinators at the established frequency
Your priorities for the 2/3 first months:
- Market assessment, especially at the field/bases level
- Renewal of all expired Framework Agreements, and launch new framework for markets to be identified
- Update/ensure the update of suppliers’ data base with all relevant information for all bases
- In collaboration with Logistics Coordinator, conduct a SWOT analysis of the mission’s supply chain processes and update current supply chain memo.
- You’ll be part of the support services team, which includes a finance department, an HR department and a logistics department.
- You’ll directly manage the supply team, and have functional reports on the bases: logistics managers, stock and freight managers, procurement managers.
- You’ll be under the direct management of the Logistics Coordinator.
- You’ll be in touch with the program team, which is led by a Deputy Country Director for Programs, and is made of a Cholera task force department, an FSL department, a WASH department, a MEAL department, a Grants management department.
You’ll also be in touch regularly with your desk in HQ – and especially the logistics technical advisor, whose members are here to provide frameworks, support and advice.