Phyatex International provides consulting, training and recruitment services to organisations. We access the employment needs of our clients and provide solution.
We are recruiting to fill the position below:
Job Title: Secretary
- We are looking for a Secretary for an executive. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
- You will assist the executive by supporting them with planning and distributing information.
- You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties