Job Title: HR Assistant
Department: Human Resources
As the HR Associate, you contribute to the accomplishment of Human Resource practices and objectives that will provide an employee-oriented, and high-performance culture. You assist the HR Manager in assessing various staffing needs to determine methods to address current and future conditions, including workforce planning, talent management, competency gap analysis, learning and development; recruitment and retention; ,performance management; compensation; coaching and mentoring; succession planning, payroll management, time and attendance management and organizational structure design; and change management.
Our ideal candidate should have thorough knowledge of the industry’s legal rules and guidelines, In depth knowledge of SeamlessHR diverse business functions, be detail-oriented, familiar with the start-up ecosystem, driven, articulate, and enjoy working with others in a fun and fast-paced environment. We are looking for creative problem solvers with a passion for innovation to join our team.
Essential Functions and Responsibilities:
Maintain the HRIS database and generates scheduled or requested reports to assist management.
Provide payroll information by collecting time and attendance records.
Submit employee data reports by assembling, preparing, and analyzing data
Maintains employee information by entering and updating employment and status-change data
Welcomes new employees to the organization by conducting orientation
Provides secretarial support by entering, formatting, and printing information; organizing work; relaying messages; maintaining equipment and supplies
Develop and maintain a pay structure by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets
Assist in planning, monitoring, and monthly performance review and appraisal of employees
Develop an employee-oriented company culture that emphasizes quality, continuous improvement, key employee retention and development, and high performance
Conference with employees; listening and resolving employee grievances; counseling employees and supervisors
Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends
Suggest benefit programs to management, directing the processing of benefit claims, obtain and evaluate benefit contract bids; awarding benefit contracts; design and conduct educational programs on benefit programs
Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements, and represent the organization at hearings
Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records
Clearly understand the role, objectives and targets and how they fit into the work of the team and departments
Assist in conducting assessments and gap analysis on employee skills and competencies
Assess various staffing needs to determine methods to address current and future conditions, including retention management, realignment, recruitment planning, and career development
Maintains human resource staff by recruiting, selecting, orienting, and training employees, conducting and analyzing exit interviews; recommending changes
Develop learning plans by identifying trainings or educational opportunities for employee development
Assist with change management initiatives by conducting readiness assessments, job-impact analysis, and skill and capability assessments
Assist in developing knowledge sharing processes and programs that encourage learning and collaboration
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Qualification and Person Specification:
Bachelor's degree or equivalent in Human Resources, Business, Psychology, or any related fields
Membership of a relevant and recognised professional body e.g CIPM, SHRM, HRPL, etc
Knowledge and experience in employment law, compensation, workforce planning, employee learning and development, employee relations, safety, and preventive labor relations, preferred.
Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement, preferred
Experience in the administration of benefits and compensation programs and other Human Resources recognition and engagement programs and processes
Must be organized, detail-oriented and can work in a fast-paced environment
Knowledge of industry’s legal rules and guidelines
In depth knowledge of SeamlessHR diverse business functions
Required Skills and Competencies:
All core competencies plus:
Excellent knowledge of State and Federal employment laws, regulations, statutes
Knowledge of best practices relating to employee performance management
Knowledge of human resources value chain, component, and procedures like Recruitment and Selection, Workforce planning, Talent Management, Performance Management, Learning and Development, Compensations and Benefit, and Labour and employment laws.
Above average knowledge of all SeamlessHR's product suite.
Demonstrate expertise in verbal communication
Demonstrate expertise written communication especially in business writing
Good grasp of industry knowledge
Sufficient ability to negotiate and reach win-win situation
Process Management skills
Good knowledge of statistics and analysis
Good knowledge of payroll processing and tax computation
Reporting Structure: In this position, you’ll report to the HR Manager
If any company or recruiter demands money from you, please report to us immediately.